Agenda for the meeting (Proposed)

AGENDA FOR THE FIRST ALUMNI MEET

VENUE: SCHOOL AUDITORIUM

TIME: 4 P.M. ONWARDS

3.45 p.m. – 4.15 p.m.: Registration

4.15 p.m. – 4.30 p.m.: Welcome note & setting of the agenda by Das Sir

4.30 p.m. – 4.45 p.m.: Setting the agenda for discussions on forming the Alumni Organization (Main Agenda of this meet): Spearheaded by Dr. Shashank Chauhan

4.45 p.m. – 5.30 p.m.: General Body Meeting (of the Alumni Organization)

5.30 p.m. – 6.30 p.m.: Open House

Question & Answers session for

a) Teachers & Alumni

b) Current Students & Alumni

c) Any interesting experiences that alumni want to share with all present members (Reading out of Class Notes can be another idea - one person from each batch can talk about all members from his/her batch – where they are currently, their background, areas of special interest etc.)

6.30 p.m. – 7.00 p.m.: Games (Musical Chairs or Tambola etc)

7.00 p.m.-7.30 p.m.: Tea

7.30 p.m.: Closing Remarks by Ms. Bhatia

(Alumni should refrain from honoring teachers in a special manner, however, they can share class experiences)

Ideas for the meet and Points to accomplish during this meet:

Ideas for the meet:
a) Interaction with alumni- In addition to enabling ex-students to meet with teachers, students from IX-XII should get at least an hour to interact with the alumni.
b) Career counseling through Open House Part I. We can set up information booths (esp. for IT) where current students can ask the ex-students how they reached the jobs/ institutions they are in now
c) A talk / panel of alumni- 2-3 alumni can speak about their experiences as well- this could be as a panel or individual speeches. We can start with class notes for the first meet.

Things needed / participation for the meet:

a) Name tags: Blank stickers on which alumni/ students/ teachers should write their names, year & stream (for students & alumni) and names and subject (for teachers).

b) Alumni Meet Batches: We can get small round batches made with the school logo on top and 'First Alumni Meet' written beneath it.

c) Registration Sheet: All those who are participating should verify that all information mentioned on the registration sheets is correct (These will be the same that I circulate to all alumni every month). For those alumni whose names do not appear on the registration sheets, they should fill in the most updated information about themselves and their friends/ batch-mates etc.

d) Banner outside the school (to be put up at the earliest): Banner stating

‘Welcome to the First Alumni Meet’

Venue: School Auditorium

Time: 4 p.m. onwards

e) X, XI & XII Class Student Facilitators: Students should be involved as facilitators. Interested students can be asked to come on 15th to meet alums.

Follow up after the meet:
a) Interaction after the meet: With the help of the database, current students can individually write to any alumni to seek advice or they can send collective e-mails to pdpsalums@yahoo.com. Alternatively, they can post their queries on the blog http://pdpsalumni.blogspot.com/ and we could respond to them.
b) Subsequent Annual Meets: We should have one annual meet on a large scale

c) Smaller group sessions/ mini meets: Interested alumni can indicate their availability for smaller talk sessions to be held in school throughout the year. We can host a small panel discussion every 2-3 months with 5-6 alumni so that students can keep meeting with alumni. This will help not only in understanding what career options to pursue after school but also in job search at a later stage. There are at least 50-60 alumni in Delhi, and they can be invited on a rotational basis. Plus those of us who travel, like everyone in US, can also come down and give a small talk.

d) Specific agenda for the next meet: can be drawn up in consultation with other students/ teachers/ alumni.

DISCLAIMER: THE ABOVE SUGGESTIONS HAVE TO BE RATIFIED BY THE SCHOOL AUTHORITES. THESE HAVE ALREADY BEEN SENT TO THEM VIA E-MAIL. DR. SHASHANK CHAUHAN WILL REPRESENT ALUMNI (ON OUR BEHALF).
-Anshu
Medical '94